Privacy Policy

Effective date: October 20, 2026

Draft template, not legal advice. Have it reviewed before relying on it.

This policy explains how the PaidNote iPhone app ("PaidNote", "the app") and this website handle information. PaidNote is provided by Bradley Wikholm, 3965 Fouts Drive, Cumming, GA 30028 ("we", "us").

The short version

• We do not collect, see, sell or share your data or your customers' data.
• No account or login, no ads, no analytics, no tracking, and no servers of our own.
• Your data is stored on your iPhone and, if you use iCloud, in your own private iCloud account, which we can't access.

Information you enter in the app

You may enter business details (name, logo, phone, email, address, license number, payment terms, tax rate, brand color, payment link), client details (names, phone numbers, emails, addresses), line items, estimates, invoices, payments, recurring invoice schedules, notes, job photos and customer signatures. This information is stored in the app on your device. If iCloud is turned on for your device, the app syncs it through Apple's iCloud (CloudKit) private database tied to your Apple Account, so it's available on your other devices. Apple stores that data under its own terms and privacy policy. We, the developer, can't read it.

Device permissions

PaidNote asks for permissions only when you use the related feature. You can change them any time in iPhone Settings.

• Contacts: used only when you pick a contact, to fill in that client's name, phone, email and address. Only the contact you choose is copied into the app. Your address book isn't uploaded anywhere.
• Camera: used when you take a job photo to add to an estimate or invoice.
• Photos: used when you choose a picture for your business logo or for job photos on estimates and invoices. Only the pictures you pick are used.
• Notifications: local notifications on your device, for example when recurring invoices are ready to send or an invoice is overdue. The app asks for permission only when you turn on reminders, save your first recurring schedule or first send an invoice as a Pro user, never at first launch. They're scheduled on your iPhone; we don't run a notification server.

Signatures and job photos

Customer signatures captured on estimates and job photos you add are stored in the app's database on your device and, if iCloud is on, synced only through your private iCloud (Apple's CloudKit private database). The app never uploads photos or signatures to us or to any other server, and we can't see them. They're included in PDFs only when you create and share those PDFs yourself.

Sharing documents

PaidNote never sends messages or emails to anyone. When you share an estimate, invoice, receipt, report or data export, you choose the app and the recipient through the iOS share sheet, and that app's privacy terms apply. Your payment link appears on your PDFs only if you add one. PaidNote doesn't contact or process payments through that service.

Purchases

Subscriptions are handled entirely by Apple through the App Store. We don't receive your payment card or Apple Account details. Apple may give us aggregated, non-identifying sales reports.

Diagnostics

The app contains no analytics or crash-reporting tools of its own. If you choose to share analytics with app developers in your iPhone settings, Apple may give us crash reports and usage statistics in a form that doesn't identify you, under Apple's privacy policy.

This website

This website uses no cookies, analytics or advertising. Like any website, our hosting provider (Cloudflare) may process technical data such as IP addresses in server logs to deliver and secure the site.

Contacting support

If you email us at [email protected], we receive your email address and whatever you include in your message, and we use it only to reply to you. We keep support emails only as long as needed to help you, and we don't add you to any mailing list unless you ask.

Children

PaidNote is a business tool, isn't directed to children under 13, and doesn't knowingly collect information from children.

Your choices

• Export your data to Excel or CSV in the app at any time.
• Delete records in the app. Deleting the app removes its data from that device, and you can manage or delete iCloud data for PaidNote in your iPhone's iCloud settings.
• Turn off iCloud for the app to keep data only on your device.

Because we don't hold your data, we can't access, correct or delete it for you. You control it directly on your device and in your iCloud account.

Changes

If this policy changes, we'll post the new version on this page and update the effective date. If the app ever starts collecting data, we'll update this policy and the App Store privacy label before that version is released.

Contact

Bradley Wikholm, 3965 Fouts Drive, Cumming, GA 30028. Email: [email protected]